Last Updated: October 31^st, 2023

1. Introduction

Ethics Bowl Canada is committed to protecting the privacy and personal information of individuals who use our services and engage with our organization. This Privacy Policy outlines how we collect, use, disclose, and safeguard personal information, with a specific focus on email accounts. We operate in accordance with the Canadian Personal Information Protection and Electronic Documents Act (PIPEDA) fair information principles and applicable Canadian, provincial, and territorial legislation.

2. Collection of Personal Email Accounts

2.1 Collection: Ethics Bowl Canada will collect personal information directly from the person to whom the information pertains and where necessary, from a person’s legal guardian or authorized representative.

2.2 Purpose: Ethics Bowl Canada collects personal email accounts for the purpose of communication, event registration, and information dissemination. The email accounts collected are used to maintain a connection with individuals who are interested in our programs, events, and activities.

2.3 Withdrawal: If you wish to unsubscribe from our email communications and have your email address removed from our records, you can do so by contacting us directly (see contact information below) or by following other instructions provided in our emails.

2.4 Third-Party Services: We may use third-party email marketing services to send our communications. These services will be GDPR compliant and committed to data privacy.

3. Information We Collect

In addition to personal email accounts, Ethics Bowl Canada may collect other personal information as necessary for the purposes outlined in this policy. The types of information we may collect include, but are not limited to:

• Name
• Address
• Phone number
• Date of birth
• Organization or school affiliation

4. Videography and Photography

4.1. Purpose: During events, we may take photographs, record videos, or otherwise record the proceedings. These photos and recordings may be used by Ethics Bowl Canada to promote our activities, which may include publication on our website, in printed material, or in the publications of affiliated organisations (for example: universities and non-profits).

4.2 Withdrawal: At any time, you may contact us to withdraw your consent to future use of photographs and video. However, we cannot retract images or videos already published or distributed.

5. Use of Personal Information

Ethics Bowl Canada will use personal information, including email accounts, for the following purposes:

• To send newsletters and updates
• To communicate regarding events and activities
• To process event registrations
• To provide information about our organization and initiatives
• To respond to inquiries and requests

6. Disclosure of Personal Information

7. Security and Protection

We take the security and protection of your personal information seriously. We implement reasonable safeguards to protect your information from unauthorized access, disclosure, alteration, or destruction.

8. Access and Correction

You have the right to access your personal information held by Ethics Bowl Canada and request corrections if necessary. To do so, please contact our Privacy Officer (see contact information below).

9. Changes to this Privacy Policy

Ethics Bowl Canada reserves the right to amend this Privacy Policy to reflect changes in our practices and applicable laws. Any updates will be posted on our website, and the date of the latest revision will be noted.

10. Contact Information

If you have questions, concerns, or requests related to your personal information or this Privacy Policy, please contact our Privacy Officer:

Daniel Munro

privacy@ethicsbowl.ca

This Privacy Policy is subject to change. Please review it periodically for updates.

Last Updated: Last Updated: October 27^th, 2023

Ethics Bowl Canada

4629 West Mall Centre, Simon Fraser University
8888 University Dr., Burnaby, BC V5A 1S6